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Never Underestimate the Power of a Proposal’s Appendix in Getting a Grant

A good proposal appendix can win you the grant.I was giving a little talk yesterday about writing grant proposals when something slipped out that surprised even me. I said, “I think I was successful in my last grant competition because of the strong appendix I attached.”

I did a mental double take. Did I just say I won a competitive grant with the appendix to the proposal?  I thought further: I did a good job writing the body of the proposal. And I always corroborate staff qualifications in the appendix.

But this grant paid for “capacity building” (training in running a nonprofit), and we were quite experienced and very well-qualified. So I used the appendix for more than verification. I took advantage of the extra pages to demonstrate in detail all the ways my organization had “been there and done that.”

One of the most convincing documents had to be the table of contents from a capacity-building manual we used when training nonprofit groups throughout the state. I also listed the dates, places and the participating nonprofits.

In addition, I supplied a list of dates and topics each of our staff members provided to their constituencies. Training topics addressed by our partner for the grant were also appended.

I showed how we were ready to hit the ground running with results of a recent survey we conducted asking nonprofits what types of training they needed.

In all, I included nine optional attachments each identified by a letter from “A” to “I.” The letters helped draw attention in the proposal’s table of contents and served to identify each attachment in references made within the proposal.

After yesterday’s talk, I remembered another successful proposal. Much of the data in it came from a door-to-door survey. Naturally, a summary of the complete survey was appended to the proposal. Hmmmm . . . maybe that appendix won us the grant.

Write to your nonprofit board members to keep them involved

Nonprofit boardmeetingToday’s post is for those of you who operate a nonprofit organization. To be successful, your organization needs dedicated volunteers and board members. The best way to secure that dedication is by keeping these folks in touch with your activities.

This can be done through email messages, a post on your blog or social media such as Facebook or Twitter. (Keep in mind, some members might not be familiar with social media. Take the time to learn what modes of communication are most useful for your board.)

If board members are kept current with the organization only through meetings and minutes, they could get the idea they exist only to rubber stamp your plans. If you’re relying on board members to raise funds, remember you probably will get back about as much time and attention as you give to them.

Board members cannot promote a program they know little about. If they aren’t sufficiently involved in accomplishments, how can they “sell” your organization as a good investment?

When the organization is launched or after the annual dinner, there is a feeling of togetherness among board members, volunteers and staff. They are working for a cause that all embrace. You need to follow up with continuing contact to maintain the momentum. Frankly, keeping volunteers is all about momentum. (more…)

12 sources to find corporate and foundation grant opportunities

We have done the work for you to find websites that provide sources for corporate and foundation grants. One of the best websites listing resources on a variety of grants — government and private — is posted on About.com.

This Grantsmanship Center website holds the mother lode for a grantwriter. A map with clickable states takes you to lists of the following types of grantmakers in your state: top grantmaking foundations, community foundations, corporate giving programs and the homepage of every state government. The Center has paid subscriptions and other services that can be bought, but the free services are very good as well.

Community Foundations will require a blog post of their own, but if you want to visit their websites, you can when you click on the Grantsmanship Center’s map of the states.

Similar to the Grantsmanship Center, the Foundation Center has paid and free services, and the latter are quite good. You can sign up for free newsletters, including the RFP Bulletin which lists current grant announcements.

Grantstation requires a paid membership for searches, but you can sign up for a newsletter that posts current grant opportunities.

The Nonprofit Times offers a free searchable database of corporate donations.

Fundsnet gives you a searchable index by topic as well as recently announced grant opportunities.

Don Griesmann on Charity Channel provides lists of open grant opportunities. You have to join, but it’s free. Here is a sample grant list.

The internet offers grant resources that have been collected by type of grant sought.

The School Grants website has a list of government and foundation funders of educational projects along with other grantwriting resources.

Another place where grants for education are posted is Grants Alert. You can sign up to receive updates by email.

The organization Connect for Kids lists grants for organizations serving children.

The Community of Science website says it will “search the world’s most comprehensive funding resource, with more than 25,000 records representing nearly 400,000 opportunities, worth over $33 billion.”

The University of North Carolina provides grant leads for researchers.

In many cases, you may have to further filter or elaborate upon the information you receive through these collections of grant sources. Grantseeking is labor-intensive, but the payoff can be great. Good luck.

18 great sites to find government grants

Government grant opportunities are easy to find since every agency lists its open grant competitions on its website.

Grants from all agencies can be found at Grants.gov, now the federal government’s official grants portal.

The Catalog of Federal Domestic Assistance also lists all federal grants. It can be found here.

Both of these online directories feature a search for grants by topic.

Federal agencies’ grant pages show open grant competitions and provide additional resources for the grantwriter. Click on any of the following to go to the grant site:

Department of Education

Department of Health and Human Services

Department of Labor

Department of Homeland Security

Department of Housing and Urban Development

Department of Justice

Department of Environmental Protection

Department of Agriculture and Rural Development

Smaller and Quasi-governmental Agencies

Office of Faith-based and Community Initiatives

Corporation for National and Community Service

National Endowment for the Arts

National Endowment for the Humanities

National Science Foundation

Historic Preservation Fund

Library of Congress Foundation

Fish and Wildlife Service

National Wildlife Foundation

We decided whenever we talk about locating grants and resources for writing grant proposals, we will include the Grant Institute Resources page. This site has a wealth of information.

In future postings, we’ll provide information about finding private foundation and state grants.

Don’t count on political intervention to get a government grant

I have never been around a grant where a politician has influenced which applicant gets funded. These days, government grant administrators have become insulated from political intervention. They use outside experts — variously called reviewers, readers or evaluators — to read and score proposals, removing themselves from the ultimate decision.

Grant administrators include the maximum points allotted for each section in their Requests for Proposals (RFPs). Under open government provisions, all applicants can request section scores and comments provided by reviewers. Several grantors routinely supply scores and reviewer comments anyway.

When I ran state grant programs, no politician ever pressured me to fund a competing applicant. That said, I was questioned a couple of times, after-the-fact, why an applicant was not funded. It was comforting to show the ranking of scores and the cut point where we ran out of grant funds to award.

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Winning grant proposals must be error-free

A winning grant proposal is error-free

A winning grant proposal is error-free.

In the last post, we talked about how clear and grammatically-correct writing alone is not enough to get your proposal funded. On the other hand, a proposal that meets funding criteria and is submitted by a worthy organization will not be funded if it contains writing and grammatical errors.

Some proposal reviewers (judges) score sections filled with grammatical and typographical errors in the lowest range of points available for the section. Even I, a copyeditor and grammarian, am amazed at the large number of points often deducted.

These are the explanations I have been given:

“A sloppy proposal indicates that the organization would operate a sloppy project.”

“They must have put this proposal together overnight, since they clearly didn’t have it proofread.”

“I don’t think these people can be very bright.”

“The proposal was too hard to read – the sentences went on forever and there were no commas to indicate pauses or necessary separations between words.” (more…)

No one should need a CSI team just to read your printed copy

"...After three days, your introductory 1.9% APR jumps to 99.9%. Also, we get to eat your dog."

"...After 10 days, your introductory 1.9% APR jumps to 99.9%. Also, we get to eat your dog."

They always warn you to read the fine print. What if it’s so fine you literally can’t read it?

If you can’t read the text above, we understand. Here’s a tip not everyone knows: to quickly enlarge scalable type on a website, hold down the Ctrl key and tap the + [plus] key. (To shrink it back down, do Ctrl and - [minus].)

It works on every major web browser. Try it now if you like. (Take your time. We’ll wait.)

But you shouldn’t have to do that. With printed copy, you can’t do it. That doesn’t keep many writers from using copy so small it’s unreadable.

Maybe you have 20/20 vision, or even better. Not everyone does. Older readers, especially, struggle with reading small font sizes. That doesn’t just mean the elderly: eyesight begins to decline around the age of 40. Do you really want to restrict your readership solely to people under 40?

We see this problem a lot, most particularly — and most unfortunately — in fundraising brochures and letters.

Think about it: funrdraising materials are (most often) targeted to older readers, those with the most acquired wealth or chief executives. Few are intended for recent college graduates or people on the south side of middle age.

Many prospective benefactors wear bifocals because they can’t read small print. Some wear “cheaters,” magnifying glasses which they put on and take off and frequently lose.

It is not unusual for farsighted persons, frustrated at not being able to decipher tiny text and angered at the “thoughtlessness” of the writer, to discard the document within minutes (or even seconds) of picking it up. You very well might lose a potential donor forever.

Of course, one can go overboard with font sizes. You don’t want your font text to be so large it reads “obnoxious” or feels like its shouting at the reader. You have to find a happy medium.

At We Write For You, we have had to ask graphic designers to enlarge — and sometimes even change — fonts for readability.

Sure, sometimes we’d like to have the latitude to use smaller fonts for various aesthetic purposes. But we generally will never use a font size that can’t be read by virtually all readers.

Remember the ultimate purpose for writing a document: to have it read.

Should my donor-driven organization use an annual report as its sole PR instrument?

You represent an organization that depends on private fundraising. Should you use your annual report as your primary public relations document instead of circulating a separate brochure? Does this approach save you money?

We say: no, and no. Here’s why:

PR brochures and annual reports serve two different functions. A brochure is disseminated widely to engage interest in your organization. An annual report “preaches to the choir,” telling stakeholders what has been done with their money over the past year.

Annual reports are too large and expensive to distribute widely and still be cost-effective. If an annual report is the document you leave behind on a fundraising visit, its length and its lack of donor-focus make it unlikely the recipient will give it a good read.

Both documents are important for your fundraising program. The PR brochure not only tells your reader who you are and why your existence matters, but also (with their support) what you can become. A good PR brochure is an introduction and a promise. An annual report speaks to what you have accomplished rather than what you will accomplish.

An annual report, by its very nature, is fixed on what has happened and can’t be changed. A public relations brochure can be responsive to a specific audience’s concerns and wishes.

Also, a brochure doesn’t have to be the exclusive means of attracting a donor’s interest: it can include information on how to obtain the most recent annual report. Those who then request the annual report have now self-identified as being interested in your organization and open to a follow-up contact.

An organization will increase its fundraising success by finding means to circulate both annual reports and PR brochures. (Watch for future posts on writing both types of publications here at wewriteforyou.com.)


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